VERSION 2.0
               
                          F  A  D  S 
                          -  -  -  -
                            Fixed           
                            Assets         
                            Database         
                            System           
                          -  -  -  -                 
                            written
                              by
                          Frank Covey
                          -  -  -  - 
      
FADS is a database system which keeps track of fixed assets. It
is simple to use and will run on its own as this program was
compiled using Clipper 5.01. 

FADS can be run on MS/DOS 2.0 or higher and requires a minimum of
400K RAM. 

The program is driven by a bar menu. Functions are highlighted
when the cursor is moved onto them. A description of the function
will appear below the bar menu. To activate a function, highlight
the desired function and press enter or simply press the first
letter of the function name.

This system produces straight line depreciation on assets.
Depreciation is automatically calculated by dividing the asset's
cost by the life of the asset (in years), then dividing by 12 to
obtain the assets monthly depreciation rate. 


Functions are as follows:

                           MAINTENANCE
                           -----------                      

This function allows for the addition and deletion of asset
records It will also allow changes to records. Use up and down
arrow keys to move from field to field. ENTER will move the
cursor to the next field only.

Adding a current year asset record - Basically, all that needs
to be entered is the Location Number, Asset Type (which must be
00 - double zero for land and other non-depreciable assets), Item
Description, New or Used, Serial Number, Asset Life (in years),
Date Bought (MM/DD/YY) and Current Year Addition amount. Current
Year Depreciation and Accumulated Depreciation may also need to
be updated as negatives if you are trying to catch up or adding
prior year assets which were not entered before your last year
end close. The Item Number or asset number is automatically
updated based on the last asset record entered into the system.
The system reads the asset number of the last record entered and
increments it by one. Item numbers can not be changed. The
Monthly Depreciation and Current Book Value fields are also
automatically updated.

Adding a prior year asset - Add all the above except use the Item
Cost field instead of the Current Year Addition field to add the
asset cost. Other fields may need to updated as well. These are
Accumulated Depreciation and Current Year Depreciation which must
be entered as negative numbers. The Current Book Value and
Current Year Depreciation fields will be automatically updated.

Retire an asset existing in the FA database - Use the change
function (you must know the asset record number) and enter a
Disposal Date and a Sale Proceeds amount (if any). That's it. The
Current Year (Asset) Reduction, Depreciation Reduction,
(Gain)\Loss from Disposal, Current Book Value and Monthly
Depreciation fields will be automatically updated. Retired assets
will stay on the system until the Year End function is executed
at which time they will be automatically deleted.

Adding a retired asset - Enter as a regular asset and include a
Disposal Date and Sales Proceeds (if any). The Current Year
(Asset) Reduction and Depreciation Reduction Fields will be
automatically updated. The Current Book Value and Monthly
Depreciation fields will both be updated with zero.

Changing assets records - Any field can be changed except those
fields which are automatically updated by the system. Fields
automatically updated by the system are as follows:

              Current Book Value
              Current Year (Asset) Reduction
              Depreciation Reduction
              (Gain)\Loss from Disposal
              Monthly Depreciation
              Item (Asset) Number


Asset deletions - This capability has been added for your
benefit. If your G/L system does not accommodate asset retirement
accounts, you should delete retired assets. If this is the case,
disposal gains and losses will not be accounted for by this
system. Asset numbers will not change with the deletion of assets,
however, record numbers will.


                            CALCULATE
                            --------- 

This function will calculate one month's depreciation for each
asset in the database except for non-depreciable assets such as
land. It should be run after all asset records have been added to
the database for the month. It will update Current Year 
Depreciation and update the Current Book Value for each asset. It
will also create a backup database - BACKUP1 prior to making
updates. This will enable you to restore the database if a re-run
is required. Depreciation will automatically stop for those
assets which have become fully depreciated. The monthly
depreciation field will be automatically changed to zero on the
next monthly calculation.        

                             YEAREND
                             -------

This function will roll forward Current Year Additions and
Current Year Depreciation into Item (beginning) Cost and
Accumulated Depreciation, respectively. It will also delete all
retired or disposed assets and will create a backup database -
BACKUP2 prior to making updates. This will enable you to restore
the database if a re-run is required. You should only perform
this function after all yearly processing has been completed.

                              PRINT
                              -----
Print allows you to print the following standard reports on
either a HP LaserJet or a dot matrix printer with a wide
carriage:

	ALL - prints all active assets (excludes retired assets) in
              either location-asset type order or by asset type -
              location order.

	CURRENT - prints all current year additions.

	DISPOSALS - prints all current year disposals.

	GAINS\LOSS - prints all gains and losses for disposed       
                     assets.
 
                             DISPLAY
                             -------

This function allows you to display an asset summary screen or to
display a single asset record. The summary screen summarizes
assets by Beginning Cost + Additions + Retirements to give total
assets. Accumulated Depreciation + Current Depreciation +
Retirements totals to total depreciation. Total assets less total
depreciation will be displayed as total net book value of your
assets. Also displayed are total monthly depreciation and net
(gain)\loss on disposals. To display a single asset you must know
the asset's record number.

                             BACKUP
                             ------

This function will automatically backup the FA database to
BACKUP3.DBF. It is recommended that you backup the database prior
to beginning any new additions or changes to the FA database.
BACKUP will execute immediately after high-lighting it and
pressing enter or by pressing "B". 

                             RESTORE
                             -------

This function will allow you to restore the last backup made from
the BACKUP function in the main menu or from the backup files
created during processing the CALCULATE and YEAREND functions.   
    

                              INDEX
                              -----

This function will reindex the FA database just in case its
needed. It will execute immediately as the BACKUP function.


                            PICK LISTS
                            ----------

Two new pick lists for choosing an asset's location or for 
choosing an asset type while adding or changing assets has
been added. These lists must be created by pressing F5 for
location list maintenance and F6 for type list maintenance.
To pick press F2 for the location list to appear or F3 for
the asset type list to appear. High-light the appropriate
selection and press ENTER. The location, asset type and life
fields will be automatically updated if both pick lists are
used.


FA database field structure:

Field Name     Field Type     Width     Description

LOCNO          Character        2       Location number
ITEMNO         Numeric          9      *Asset number
DESC           Character       40       Asset description
COST           Numeric         11.2     Beginning cost
ACCUMDEPR      Numeric         11.2   **Accumulated depreciation
SERIALNO       Character       20       Asset serial number
CURYRADD       Numeric         11.2   **Current year depreciation
CURYRRED       Numeric         11.2    *Asset retirement
LIFE           Numeric          2       Asset life in years
ACQDATE        Date             8       Acquisition Date MM/YY/DD
DISPDATE       Date             8       Retirement date MM/DD/YY
CURYRDEPR      Numeric         11.2     Current year depreciation
BKVALCUR       Numeric         11.2    *Current book value
MONTHDEPR      Numeric         11.2    *Monthly depreciation
NEWUSED        Character        2       New/used indicator
ITEMNO2        Character        2       Asset type
RETDEPR        Numeric         11.2    *Depreciation retirement
SALES          Numeric         11.2     Proceeds for asset sale
GAINLOSS       Numeric         11.2    *Gain or loss from sale

       * Automatically calculated
      ** Should be entered as a negative number unless the asset
         is a negative asset. 
   	
This program may not be copied or sold for commercial profit. No
portion of the code may be altered. This product is not to be
sold by anyone other than the author, nor may this product be
distributed with any other product that is sold without written
permission from the author.

Non-registered users are granted a limited license to use
FADS.EXE on a trial basis for the purpose of determining whether
this program is suitable for their needs. Use of non-registered
copies of FADS.EXE by any person, business, corporation,
government agency or other entity institution is strictly
forbidden. 

The author is not responsible for any errors in the program or
for any damage to data or property that the program will cause.

I make no warranty of any kind, express or implied, including
without limitation, any warranties of merchantability and/or
fitness for a particular purpose.

WARNING: You may not use FADS.EXE on a regular basis without
registering the package.

If you do uncover any bugs in the program, I would appreciate you
letting me know.



To register your copy and to receive support for this product,
send $35.00 to:

                    COVEY COMPUTING
                    8546 LAUREL TRIALS DR.
                    HOUSTON, TX. 77095

                    PHONE: 713-463-3908
                    MEMBER OF HAL-PC, HOUSTON, TX.               

Your support will be greatly appreciated.

Other fine products available on HAL-PC's BBS and your local
bulletin boards are:
 
            ALBR.ZIP - Automated Lotus Bank Reconciliation 
            LOANS.ZIP - Loan amortization program w/6 schedules







































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TYPE OF FLOPPY DISK: 5.25" 360K   __________
                     
                     5.25" 1.2M   __________

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                     3.5"  1.44M  __________


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